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REQUIREMENTS FOR IMPORTATION We hope that this informational guide will help your company prepare you for over the road or similar movements and inform you as to the requirements and procedures to a hassle free shipment. This page contents are: ................................................................................. Requirements for the importation of goods into the country Primary procedures for importation to the U.S. |
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BEFORE YOU START YOUR OPERATION
Requirements for the importation of
goods into the country
a. Importation Bond
b. Power of Attorney
c. Federal I.D No.
These requirements will serve as a foundation to your importation. The following is an
informative explanation to the requirements above.
What is a continuos Customs Bond?
A bond is a surety bond which is used to protect the revenue (being duties and taxes) or
assure compliance with the laws, regulation or instructions directed to the bond holder
for the intent use of Customs if deemed. If an importer chooses not to acquire a continuos
custom bond for a period of one year and good at any port within custom territory of the
United States because of the infrequence of importation, A SINGLE ENTRY BOND can be
arranged for that importation only, by our firm at the time of importation.
What is a Power of Attorney?
A Power of Attorney is the authorization to conduct business with Customs on behalf of the
principal. The Power of Attorney is in some cases limited to activities with U.S. Customs.
A form 5291 will be sent to you by fax for proper signature and completion and returned to
the broker to be filed for U.S. Custom compliance. A master Power of attorney can be
downloaded from our index.
What is a federal I.D. No.?
A Federal I.D. No. is the number assigned to your company by the federal government at the
time of registration.
Primary Procedures for
importation to the U.S.
a. We will require the commercial and technical name of the product to be imported (sent
via fax) in order to determine tariff classification, O.G.A. requirements and others that
could be assessed.
b. Safety Data Sheets, if the shipment requires for the importation of Hazmat (Hazardous
Materials) Merchandise.
c. Logistic services can be obtained if required:
1. Trailer loads
2. Ltl shipments
3. Distribution
4. Air Transportation
d. NAFTA Certificate is required, in order to assess a correct tariff classification, and
the discussion of MARKING REQUIREMENTS to your entry, prior to importation if applicable.
e. If you do not have a Mexican Broker chosen, one will be appointed to you by our
logistic operation. You will be notified by fax as to the name, address, contact person,
pone and fax numbers to the reporting party of your shipment arriving in Nuevo Laredo, or
Matamoros, Tamaulipas, Mexico. This information should be given to the manufacturer or
seller with instruction to call upon arrival, unless a true door to door shipment has been
arranged and therefore should be disregarded.
f. We would require samples of the product, if the product requires FDA, and was a first
time importation for inspection prior to arrivals.
g. We would require samples of textile products if first time importers for classification
purposes.
Prior to importation
We recommend the Mexican exporter supply the following documents:
a. Invoice
1. Date
2. Invoice No.
3. Seller
4. Buyer
5. Description of merchandise, commercial or technical
6. Country of Origin
7. Line item values, subtotals and total
8. Weight in Kilograms per line item or shipment
9. Terms
10. Trailer No. or Railcar No.
b. Packing list
c. Analysis, if required by shipment and/or custom regulations
d. Copy of the freight bill or carriers bill of lading
e. If claiming NAFTA, a NAFTA Certificate of origin is required to be filed is required before the shipment arrival or prior to importation.
f. Letter of instructions
1. Overview of the invoice
2. Routing instruction in the U.S. when not a true door to door shipment.
3. Special instructions
These documents should be faxed 24 to 36 hours before shipments arrive at the border in order to prepare and pre-file your shipments at customs for a non-hassle importation. In the event of railroad movement, it would be advisable to send documents at least 36 to 72 hours before shipment arrival, to prevent demurrage and penalties at the railroad Station at the cost of importer.
The transport notifies the exporting Broker
a. Driver upon arrival will have instruction to call the Mexican Custom Broker
b. Mexican Broker executes his exportation entry and notifies the American Broker in the
U.S.
c. The U.S. Custom Broker will manifest truck or rail, to enter the U.S. for Custom
Clearance
d. H.S.J. will advice importer by fax as to the arrival and departure of your shipment
e. Tracing in the United States of your shipment is available through a door to door
shipment.
Billing Requirements
a. A request for advances would be made bank to bank or check on the dutiable merchandise
on or before the shipment arrival. U.S. Customhouse Brokers have 10 days to deposit duties
with U.S. custom from the date of entry.
b. A request would also be made of freight charges, prepaid, prior to shipment of
merchandise, unless a door to door shipment is in place.
Billing Procedures
H. Saenz Jr. Inc., will invoice all charges, other than advances made for duties, taxes
and freight to the importer of record.
H. Saenz Jr. Inc., Importation Graphic Chart
I. EXPORTER
We recommend that the exporter fax the invoices,
packing list, analysis if required, copy of freight bill or carriers bill of lading, NAFTA
certificate and letter of instructions.
II. MEXICAN TRANSPORTATION CO.
Upon arrival to the International Bridge, notification
to the Mexican Broker is given for clearance in Mexico to the U.S.
III. THE INTERNATIONAL BRIDGE
Rail or truck transportation crosses the international
bridge to enter the U.S.
IV. UNITED STATES CUSTOMS
Documentation is filed with U. S. Customs and awaits
clearance into the U.S.
V. MEXICAN TRANSPORTATION CO.
After leaving U.S. Customs, the transport carrier will
deliver cargo to appropriate drop in the U.S.
VI. H. SAENZ JR., INC.
Custom Broker receives shipment and will advise the
arrival and departure of ypur shipments in conjuction with the Letter of Instructions.
Warehouse distribution and storage is available for your shipment if required.
VII. U.S. TRANSPORTATION CARRIER
Departing from your brokers warehouse, U.S. Carrier
will deliver to final destination
VIII. IMPORTER
Arrival at final destination, hassle free.
Offices and Contacts
H. Saenz Jr., Inc.
Brownsville, Texas
4740 Coffee Port Rd.
P.O. Box 3686
Brownsville, Tx. 78521
Phone: (956) 831-5313
Fax: (956) 831-7977
CONTACT PERSONS: Beverly Saenz / Conrad Taylor
Laredo, Texas
413 Interamerica
P.O. Box 451047
Laredo, Texas 78045
Phone: (956) 717-1944
Fax: (956) 717-1930
CONTACT PERSONS: Humberto Saenz/ Francisco A. Morales
Information on Mexican Licensed Customhouse Broker on request
Homepage / Introduction / Broker / Freight Forwarding Worldwide / Location / Type of Entry / Requirements for Importation / Direct Link to your Shipment / Power of Attorney / Information Request Form / E- Mail
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